Records Unit
The Records Unit is responsible for the proper management, recording, storage, and retrieval of official documents and correspondence within the District Assembly.
The Unit ensures that all incoming and outgoing mails, letters, documents, and records are accurately captured, filed, and maintained in their appropriate files as well as on the Electronic Records Management System to promote efficiency, accountability, and easy access to information.
In addition, the Unit supports effective records administration by ensuring proper documentation, safe custody, tracking, and preservation of official records in accordance with established administrative procedures and records management standards.
The Records Unit also plays a vital role in facilitating information flow within the Assembly by ensuring that documents are properly distributed, referenced, and archived to support effective decision-making and institutional memory. Through efficient records management practices, the Unit contributes significantly to transparency, operational efficiency, and improved service delivery within the District Assembly.